Transforming driver registration: a practical look at self-service systems
Best Practice
02.06.2025
Efficient yard management has become critical in logistics, particularly as businesses look to reduce delays, manage waiting times, and avoid escalating costs linked to driver queues. Recognising the frustrations that logistics managers and drivers experience, Peripass offers a straightforward solution with its Driver Self-Service Kiosk and Mobile Driver Portal.
Addressing the challenges of traditional check-in and check-out
Long waiting lines, language barriers, administrative overhead, and inaccurate record-keeping have long been challenges at busy logistics hubs. Traditional check-in processes often result in bottlenecks that cause expensive delays, disrupt scheduling, and incur waiting fees.
The Peripass Driver Self-Service Kiosk provides a simple, accessible alternative. Installed at the site entrance or reception area, the kiosk allows truck drivers to manage their check-in and check-out process independently. Drivers select their language, enter necessary information, and are immediately guided through safety protocols and site instructions. This reduces dependency on administrative staff and shortens waiting times.
Check-out is just as streamlined. Drivers finalise their departure details themselves, allowing logistics teams to maintain real-time visibility on vehicle flows without the need for manual tracking.
Flexibility through the Peripass Mobile Driver Portal
Recognising the increasing need for remote processes, Peripass developed the Mobile Driver Portal. This mobile-friendly tool allows drivers to complete registration before they arrive. Through a secure link shared via SMS or email, or a QR code displayed at the gates, drivers can register their arrival and review site-specific guidelines.
A notable feature is geofencing. The system detects when a driver enters or exits a designated area, allowing the driver to then register from their mobile device. This reduces uncertainty around arrival times and enables sites to prepare in advance, reducing idle time and waiting fees.
Practical benefits for logistics operations
The combination of physical and mobile registration options provides flexibility to suit varying operational needs. Key benefits include:
Reduced waiting times: Automated registration speeds up the flow of trucks in and out of sites.
Minimised costs: Faster processing means fewer waiting charges and better resource planning.
Increased security: Geofenced alerts help logistics teams track vehicle movements more reliably.
Accessibility for all drivers: Multilingual support ensures drivers from diverse backgrounds can easily complete their registrations.
Real-world applications
The Driver Self-Service Kiosk is particularly useful at busy industrial sites, warehouses, and distribution centres where managing many trucks simultaneously can become a logistical headache. On the other hand, the mobile portal offers a proactive option for sites aiming to digitise their processes even further, reducing the need for physical infrastructure.
Both tools help address the common pain points drivers experience: slow registrations, confusion over site procedures, and wasted time. For site managers, the benefits are clear: smoother operations, reduced costs, and improved overall throughput.
Conclusion
Modernising the driver registration process is no longer optional in an environment where efficiency, cost control, and driver satisfaction are crucial. Tools like the Peripass Driver Self-Service Kiosk and Mobile Driver Portal provide practical, scalable ways to improve logistics operations and tackle common registration frustrations head-on.
Exploring digital registration options is a logical next step for sites seeking to optimise operations and remove friction from driver flows.
Find out why companies like Bridgestone, Alpro, and Saint-Gobain use Peripass to manage their yards. Please fill out the form to see how our software works.
No more chaos at the reception desk, no more trucks queueing up outside the gates on the street, no more chaos of people walking between trucks in overcrowded parking lots.
Automated task assignments prevent yard operators from idling, allowing for productivity without complicated walkie-talkie communication or task allocation delays.
