Digital dispatching simplifies yard management by automating operations with tools like Yard Management Software (YMS), real-time tracking (RFID/GPS), mobile apps, and automated communication. It saves costs, reduces errors, speeds up processes, and improves visibility. To implement it:
For example, Peripass offers QuickStart, with quick deployment (within 30 days) and features like driver self-registration and digital dispatching. These help reduce yard dwell times by 30% and boost throughput by 25%. Digital dispatching ensures smoother, faster, and more accurate yard operations.
Start with detailed preparation. Be careful not to involve too many people, but consider polling key users’ thoughts to get input in a less time-consuming way. Knowing their pain points, challenges, and ideas for improvement is helpful. Plus, when they recognise your efforts to improve their work load, they will be more likely to see the benefits.
| Planning component | Key activities | Expected outcomes |
|---|---|---|
| Process analysis | Map workflows, spot bottlenecks | A clear view of operational gaps |
| Goal setting | Define KPIs, set baseline metrics | Measurable improvement targets |
| Resource allocation | Assign roles, assess hardware needs | Defined responsibilities and resources |
| Timeline creation | Plan phases, set milestones | Organized rollout schedule |
Picking the right yard management software is key to effective digital dispatching. The solution should fit your current needs while being able to grow with your business. Start by identifying the features and providers that align with your dispatching goals.
When evaluating yard management systems, focus on features that directly improve operational performance. A modern YMS should include:
| Feature category | Key components | Business benefits |
|---|---|---|
| Integration capabilities | WMS, TMS, ERP connectivity | Smooth data sharing, less manual work |
| Real-time tracking | RFID/GPS support, live dashboards | Better visibility, quicker decisions |
| Automation tools | Gate and trailer management | Shorter wait times, higher efficiency |
| Communication systems | Mobile apps, automated communication | Improved coordination, fewer delays |
| Documentation management | Digital and automated processing | Less paperwork, faster operations |
Opt for systems that provide detailed reporting and customizable workflows. For instance, Peripass offers modules like a digital twin and dispatch dashboard for real-time yard insights and multilingual driver self-registration.
Choosing the right software provider involves analysing several critical factors:
A vendor’s level of support can make or break your system’s deployment. Look for providers offering thorough training and ongoing technical assistance. Make sure the implementation timeline fits your schedule. For example, Peripass assigns a dedicated Customer Support Manager to any client and creates an implementation schedule that includes training of your staff.
Understand the full cost of ownership, including:
A quote or Statement of Work should always be transparent to avoid later unpleasant discoveries.
Your YMS should grow with your business. Look for providers that:
Check for customer testimonials and industry references to confirm the provider’s expertise and track record.
Switching from manual to digital dispatching involves three main phases.
Start with detailed preparation to improve the implementation and reduce friction from the start. Ideally, your YMS provider will help create a comprehensive overview of your site and pain points.
Assemble a team that includes IT staff, operations managers, and end-users. These key users of your new YMS should understand the tool and its value well to communicate this to their teams. Their trust and enthusiasm about your new YMS will make adoption easier. Once the team is ready, move on to system setup and integration.
Work with your IT team and YMS vendor to configure the system.
Start with these key steps:
Before going live, test the system thoroughly. Simulate real-world scenarios to validate:
After planning and setup, focus on getting users comfortable with the system. Develop a training program tailored to different roles:
| User group | Training focus | Duration |
|---|---|---|
| Dispatchers | System functions, workflows | 2-3 days |
| Gate Staff | Check-in procedures, documentation | 1-2 days |
| Yard Drivers | Mobile app usage, task management | 1 day |
| Management | Reporting, analytics, oversight | 1-2 days |
Roll out the system in phases to reduce disruptions:
Keep an eye on user feedback and fine-tune training or processes as needed.
Getting your team on board with digital dispatching is essential. Involve key staff members in the software selection process to give them a sense of ownership and address any concerns upfront.
| Resistance point | Solution strategy | Expected outcome |
|---|---|---|
| Fear of job displacement | Show how the system enhances their roles | Boosted confidence and engagement |
| Technology anxiety | Provide hands-on training sessions | Improved comfort with the tools |
| Process change concerns | Share documented workflow improvements | Better understanding of benefits |
Make it clear that the system is here to support their roles, not replace them. These strategies lay the groundwork for long-term success with the system.
Peripass delivers a configurable digital dispatching platform to optimize yard operations and logistics workflows.
Peripass focuses on three key areas to streamline yard management, offering a range of features that improve efficiency:
| Function | Features | Impact on operations |
|---|---|---|
| Automated dispatching | Real-time truck assignments, workflow automation, digital twin dashboard | Increases dispatch speed and reduces manual tasks |
| Driver self-registration | Multilingual interface, mobile portal, safety certification | Speeds up and simplifies driver check-ins |
| Yard monitoring | Live dashboards, queue management, automated weighing | Enhances throughput by up to 25% |
These features integrate smoothly with existing WMS, TMS, and ERP systems, ensuring uninterrupted data exchange and operational consistency.
Peripass delivers measurable improvements for logistics operations. With its QuickStart package (€1,299/month, billed annually), businesses can implement digital dispatching within 30 days and manage up to 75 trucks daily.
For larger-scale needs, the Basic, Plus, and Pro plans (starting at €1,799/month) provide additional tools, such as:
Key benefits reported by businesses include:
The platform’s multilingual support and easy-to-use interface are invaluable for facilities handling international shipments. The mobile driver portal enables remote check-ins, easing congestion at entry points and improving traffic flow.
The Peripass packages are scalable and build upon each other, allowing businesses to start with core features and expand as needed. This makes them an excellent fit for mid-sized facilities and larger logistics hubs.
Digital dispatching requires thoughtful planning and execution to achieve the best results.
| Phase | Key actions | Success metrics |
|---|---|---|
| Pre-implementation | Review current yard operations Identify specific needs. Choose a suitable YMS solution. | Completed requirements document and system selection |
| Technical setup | Configure essential features Link with existing systems Test workflows | Seamless integration with current systems |
| Training and launch | Conduct thorough staff training Observe initial usage Collect feedback | Improved staff skills and smooth system adoption |
| Optimization | Monitor performance metrics Activate automation tools Expand operations | Noticeable gains in operational performance |
These steps help implement the system effectively and adapt to meet evolving operational demands.
To succeed, organizations should prioritize smooth integration, scalability, user engagement, and ongoing performance tracking. A well-implemented system should cover:
Modern tools like Peripass can be up and running for smaller setups within 30 days. Routine updates and maintenance keep the system aligned with your business needs.
Find out why companies like Bridgestone, Alpro, and Saint-Gobain use Peripass to manage their yards. Please fill out the form to see how our software works.
